This Source Events, Inc. (“Source Events”) Guest Reservation Terms and Conditions agreement (this “Agreement”) shall be deemed to be an acceptance and agreement by you to be bound by all the terms and conditions set out herein. Source Events acts solely in the capacity as agent and shall have no responsibility for the acts and omissions of independent contractors , such as air carriers, cruise lines, hotels, resort operators, transportation companies, tour operators, restaurateurs, medical personnel and other providers of services or facilities services hereafter referred to collectively as the “Suppliers”.
Deposits and Payment Schedule
The deposit as described on the attached Reservation Form must be provided in order to activate this Agreement and secure your participation. Once Source Events has received your deposit or full payment, your rate is secure except in the event of substantial increases in operating costs, fuel costs, tariffs or taxes prior to the departure date. In such cases, we reserve the right to add a surcharge, not to exceed $100 per person. All subsequent payments must be made in accordance with the schedule detailed on the Reservation Form. Failure to make timely payments of any reservation will cause your reservation to be cancelled without notice and all amounts paid to date held in accordance with Source Events’ cancellation policies. If you are paying by credit card, the final payment and additional deposits will be automatically charged as indicated, unless Source Events is notified at least 3 business days before such payment is due. If you are paying by check, your check must be received by the date required or your reservation is subject to cancellation without notice.
Cancellation and Transfer Policies
If a reservation is cancelled or re-booked to a different trip, refunds of the total package price will be subject to a cancellation charge according to the following schedule:
Cancellation Charges per person
• Over 150 Days : $500
• 121-150 : 25% of total package price
• 91-120 : 50% of total package price
• 90 or less : 100% of total package price
The starting date of the trip as day one of the trip itinerary. Traveler substitutions (name changes) are allowed for a charge of $250, plus any charges imposed by Suppliers. You must notify Source Events of any such substitution in writing at least 30 days prior to departure. Transferability of airline tickets varies by carrier and shall be your sole responsibility.
Passports, Visas and other Required Documentation
You are responsible for bringing all travel documents such as passports and visas required by those countries which you are visiting, including countries that you may visit “in transit”. The expiration date on your passport must not occur for at least six months from the end of your trip. If you do not have the necessary documentation you may be prevented from boarding a flight, or cruise, from entering a country and/ or participating in activities provided by Source Events and the Suppliers, and may be subject to a fine or other punishments. If, as a result of your lack of proper documentation, a fine or other costs is incurred by either Source Events and or the Suppliers, you agree to indemnify Source Events for such expenses. It is your sole responsibility to identify all travel, inoculation and health requirements and obtain and have available when necessary the appropriate and valid travel documents, such as passports and visas and inoculation documents. No refunds will be given to individuals who fail to bring the proper documentation.
Source Events strongly recommends that you invest in travel insurance and is proud to offer coverage through the premier insurance provider Travel Guard. Polices that are bought within 14 days of receiving your initial deposit include coverage for pre existing medical conditions and trip interruption or cancellation. Exclusions, conditions and limitations may apply and will be detailed in paperwork mailed to you upon receipt of your approved application and full payment.
Liability and Responsibility
Coupons, vouchers, receipts and tickets (hereafter referred to as Tickets) issued to you by Source Events and the Supplies have certain definitions, and terms and conditions attached. Such definitions, and terms and conditions are hereby incorporated into this Agreement by reference and you agree that the liability of the Suppliers to you is strictly limited and governed by the definitions, terms and conditions contained in the Tickets. A copy of such definitions, terms and conditions is available upon request and will be provided to you with the said Tickets. You also agree to hold Source Events free of responsibility for, and to bear the sole risk of any delay, claim, liability, loss or accident occasioned by the fault or negligence of Suppliers or other person or company entrusted with such service. By making your reservation and agreeing to utilize the services and accommodations of Source Events you agree that neither Source Events, nor their affiliates, agents, principals, employees, or representatives shall be liable for any loss, injury, or damage to you or your belongings, or otherwise in connection with any accommodations, transportation, or your Source Events trip, or for trip cancellations, delays, changes in itinerary or schedule, or other services whether or not resulting directly or indirectly from any occurrence beyond their control, including without limitation, Acts of God, breakdown of the Vessel, hostilities, blockades, labor conflicts, strikes aboard ship or on land, war, fire, collision, arrest, order or restraint by governmental authorities or others, acts of terrorism, civil commotions, weather conditions and considerations of safety of the Vessel, or other circumstances. In the event of interruption, changes, delays or cancellation of your Source Events trip for any reason, or in the event of default, real or alleged, of any kind by Source Events, or your claim that Source Events has for whatever reason failed to perform its respective obligations to you, the sole liability of Source Events to you shall be to refund all monies theretofore paid by you for all obligations not then performed or for which you have not yet received benefit. Source Events shall not be liable or responsible to you for any other costs incurred by you, including but not limited to, travel costs and other costs incurred by you in preparation of your Source Events trip, or for any other consequential damages arising from, or as a result of, such cancellation. Source Events shall not be required to refund any amount paid by you in the event that you must leave the trip prematurely for any reason, including but not limited to if a doctor, Source Event’s representative, or in case of cruise ship travel a ship’s Captain, deem that you are unfit to travel or a danger unto yourself or a danger or disturbance to others. Furthermore neither Source Events, nor the Suppliers shall be responsible for the cost of lodging, meals or return transportation if such an instance was to occur. You shall be liable to, and shall reimburse Source Events and the Suppliers for, any damage to their vessel, other transport, hotel, resort or any property of Source Events or the Suppliers caused directly or indirectly, in whole or in part, by any willful or negligent act or omission on your part; and you shall further indemnify Source Events and Suppliers and all of their agents and servants against all liability which Source Events and Suppliers may incur for any personal injury, death or damage to property caused directly or indirectly, in whole or in part, by any willful or negligent act or omission on your part. You shall be liable to Source Events and Supplier for any fines or penalties imposed on Source Events or Supplier by any authorities for your failure to observe or comply with local governmental laws or regulations, including requirements relating to immigration, customs or excise.
Changes to Itinerary
In the unlikely event that a major change as defined either a change in departure and or return date, departure city or destination becomes necessary, Source Events will attempt to notify you as soon as possible. If you find the revised arrangements unacceptable, you will have the option to cancel without charge provided that you notify us in writing within 7 days of your receipt of notice of the change, but not later than the date of departure. In the event of a change, Source Events will try to substitute comparable services. Cruise ship itineraries are always subject to change without notice and any alterations except to the port of embarkation and port of disembarkation shall not be considered a change for purposes of this Agreement.
Source Events hires photographers and staff who will be producing promotional and publicity pictures and video during your trip. Whether or not signed by you, this Agreement shall be deemed to be an agreement by you, and on behalf of all other persons traveling under this Ticket and hereby to grant Source Events, its successor, licensees and assigns, all rights of every kind in perpetuity to the use of your photograph or likeness in all forms and media and in all manners, for marketing or any other lawful purposes, without limitations, at Source Events’ sole discretion. You hereby release Source Events, cruise line and Supplier and their respective employees, principals, representatives, and agents from any liability, loss, expense, damages, or claims arising from distribution, broadcast, sale or use of your likeness or voice. If you do not desire to be part of future marketing materials, you may rescind this release in writing upon arrival or at any time prior to your return from the program. After your return, the right to so rescind shall be forever waived.
This Agreement and your relationship with Source Events shall be construed in accordance with the laws of the State of Florida. You hereby expressly agree that any legal suit, arbitration or proceeding arising out of or relating to this Agreement or your Source Events trip shall be instituted by either party in the County of Miami-Dade, State of Florida, United States of America and, by the execution and delivery of this Agreement, you expressly waive any objection which you may have now or hereafter to venue or to the jurisdiction of any such suit, arbitration, action or proceeding, and irrevocably submit to the jurisdiction of any such court or body in Miami-Dade, Florida .
This Agreement constitutes the entire agreement between you and Source Events pertaining to the subject matter hereof and supersedes any prior or contemporaneous agreements, representations, negotiations or understandings between the parties not herein expressly set forth. Source Events may assign, convey or transfer its rights under this Agreement without your prior written consent or approval. I certify that I am at least 21 years of age. I have read the above terms and conditions regarding liability, responsibility, payment schedules, deposit policy, photographic release, and other matters, and agree to the provisions thereof.